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Fees

Listed below are the hourly rates for services provided by SLC, based on the education level and certification of the provider. Services are billed per hour but charged in prorated 15-minute intervals. Each session is rounded to the nearest 15-minute increment. Non-therapy services—including but not limited to phone consultations, email communications, parent meetings, teacher meetings, record reviews, and observations—will also be charged in 15-minute intervals at SLC’s discretion.

This list provides an overview of SLC’s service fees. SLC will notify existing agreement holders at least 10 business days in advance of any fee structure changes.

Service Fees

Assessment (Performed by BCBA and/or BCaBA): $650.00 flat rate
- Includes assessment of behaviors and identification of functions. The allotted assessment time is 6 hours. Additional time, if required, will be billed at $120.00 per hour.
Board Certified Behavior Analyst (BCBA): $120.00 per hour
- Includes assessment, direct therapy, supervision, program development, and other BCBA-provided services.
Board Certified Assistant Behavior Analyst (BCaBA): $85.00 per hour
- Includes assessment, direct therapy, supervision, program development, and other BCaBA-provided services.
Registered Behavior Technician (RBT): $65.00 per hour
- Includes direct therapy, program development, and other RBT-provided services.
Certified Teacher: $50.00 per hour
- Includes shadowing and implementation of programming.
Social Skills Group: $35.00 per session
- Each session lasts approximately one hour.
- Locations may vary.

Insurance Coverage

If the Guardian has insurance that covers SLC services for the Child, SLC will negotiate rates directly with the insurance provider. These rates may differ from those listed above. The Guardian agrees to pay any required fees stipulated by the insurance provider, including but not limited to co-payments, co-insurance, deductibles, and non-covered services. Any changes to insurance coverage—whether known or unknown—that result in non-covered services will be the Guardian’s responsibility. The Guardian must inform SLC of any known changes to insurance coverage immediately to avoid disruptions in scheduling, session coverage, and provider availability.

Session Structure

Research indicates that sessions lasting a minimum of two (2) hours are more effective. Therefore, sessions will be scheduled for at least two hours, with longer durations if deemed necessary. Each session includes approximately 10 minutes of pairing at the beginning and a 15-minute period at the end for pairing, data collection, session notes, and parent reporting.

Please note that electronic devices may be used during the concluding period to record data and complete session notes. An active internet connection is required for this process. If an internet connection is unavailable, this 15-minute period will be completed off-site where internet access is available.

Session Scheduling

Sessions may be scheduled any day of the week, subject to staff availability, and at any time deemed necessary. Normal business hours are Monday through Friday from 8:30 AM to 5:30 PM, excluding holidays.

Research indicates that therapy is most effective when provided for 30 or more hours per week. Therefore, it is our policy and recommendation that therapy be scheduled for no fewer than 10 hours per week.

Due to the nature of services provided, SLC reserves the right to adjust schedules and reassign providers as necessary to ensure the highest quality and continuity of care.

Cancellations

Sessions must be canceled with at least 24 hours’ notice. Cancellations made with less than 24 hours’ notice will be considered a “Chargeable Cancellation.” If more than two Chargeable Cancellations occur within a 30-day period, the full session fee will be charged for each subsequent Chargeable Cancellation for a 90-day period following the second Chargeable Cancellation. This policy will be enforced at SLC’s discretion.

Upon service termination, all account balances must be cleared within 30 days of cancellation. Accounts not resolved by this deadline will be forwarded to a collections agency selected by SLC. Following this transfer, all communications regarding the account will be handled through the collections agency.

Notification of Payment Due

SLC will issue invoices on a monthly basis according to a preset schedule, regardless of when services began. Payment is due no later than 15 business days after the invoice is sent to the Guardian. Invoices will be sent via email to expedite notice.

Returned checks will incur a $50.00 fee. Late payments and any additional incurred fees may result in a suspension of services until balances are reconciled.

If an account becomes delinquent (i.e., 60 or more days past due), SLC reserves the right to refer the outstanding balance to a collections agency or attorney. The Guardian agrees to pay all associated collection agency fees, attorney’s fees, and a 1% per month interest charge on outstanding balances.

Treatment

Regularly scheduled team meetings are a vital component of the services provided by SLC and may incur charges as outlined in the Fees section. Any materials purchased or supplied by SLC remain the sole property of SLC and may not be copied or distributed without written permission.

Upon termination of this agreement, SLC will provide a discharge summary detailing the services rendered within 15 business days. Additionally, SLC is available to communicate service outcomes for transitions to alternative therapy providers outside of SLC.

Holidays

The following holidays are recognized by SLC:

New Year’s Day
Martin Luther King, Jr. Day
Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Friday after Thanksgiving Day
Christmas Eve
Christmas Day
New Year’s Eve

Therapist availability for services on these holidays is at their discretion. Guardians may request that services not be conducted on holidays. To ensure proper scheduling, such arrangements should be communicated at least two weeks prior to the holiday.

Legal

The Guardian acknowledges that there are inherent risks associated with therapy services provided directly or indirectly to the Child or Guardian. The Guardian agrees, to the fullest extent permitted by law, not to hold SLC liable for any direct or indirect damages resulting from these services.

In the event of litigation, the Guardian agrees to cover all costs incurred should the court rule in SLC’s favor.

Both parties agree to pursue mediation to resolve disputes before resorting to litigation. If mediation is unsuccessful, either party retains the right to a trial by jury.

TERMS

Hold Harmless
The Parent agrees to fully defend, indemnify, and hold harmless SLC from any and all claims, lawsuits, demands, causes of action, liabilities, losses, damages, or injuries of any kind (including but not limited to claims for monetary loss, property damage, equitable relief, or personal injury). This includes claims brought by individuals or entities or imposed by court rulings or administrative actions of any federal, state, or local government agency. The indemnification covers actions arising from any acts, omissions, or negligence on the part of SLC, its officers, owners, personnel, employees, agents, contractors, invitees, or volunteers.
This indemnification includes but is not limited to payment of penalties, fines, judgments, decrees, attorney’s fees, related costs, and expenses, including reimbursements to SLC for legal fees and costs incurred.
Authority to Enter Agreement
Each Party warrants that the individuals signing this Agreement have the legal authority to enter into and bind their respective Parties to this Agreement.
Amendment; Modification
Any supplement, modification, or amendment to this Agreement shall only be binding if executed in writing and signed by both Parties.
Waiver
No waiver of any default shall be considered a waiver of any subsequent default or breach of any covenant or condition. No voluntary service, benefit, privilege, or waiver by either Party shall create a contractual right through custom, estoppel, or otherwise.
Attorney’s Fees and Costs
In the event of legal action or proceedings related to this Agreement, the prevailing Party is entitled to recover reasonable attorney’s fees and related costs, in addition to any other relief awarded. The court or presiding trier of fact shall determine which Party, if any, is deemed the prevailing Party under this provision.
Entire Agreement
This Agreement represents the entire understanding between the Parties concerning the matters addressed and supersedes any prior oral or written agreements related to those matters.
Enforceability, Severability, and Reformation
If any provision of this Agreement is found to be invalid or unenforceable, the remaining provisions shall remain in full force and effect. If a provision is deemed invalid but could be rendered valid by modification, such provision shall be modified and enforced to the fullest extent permitted by law.
The intent of the Parties is to provide the broadest possible indemnification permitted under Florida law. If any aspect of this Agreement is deemed unenforceable, the court is authorized to modify the Agreement to reflect the broadest permissible interpretation allowed by Florida law.
Applicable Law
This Agreement shall be governed exclusively by the laws of the State of Florida, without consideration for conflict of law provisions.
Exclusive Venue and Jurisdiction
Any lawsuit or legal proceeding arising out of or relating to this Agreement shall be brought exclusively in the federal or state courts located in Florida. Both Parties expressly consent to and submit to the exclusive jurisdiction and venue of these courts.
Each Party waives the right to challenge the jurisdiction or venue as improper or inconvenient and consents to the dismissal of any lawsuit filed in a different jurisdiction or venue.

NOTICE OF PRIVACY PRACTICES

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN ACCESS THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

If you have any questions about this Notice, please contact our office.

This Notice of Privacy Practices explains how your protected health information (PHI) may be used and disclosed for treatment, payment, healthcare operations, and other purposes as permitted or required by law. It also outlines your rights to access and control this information.

Protected Health Information (PHI) includes identifiable information about your past, present, or future physical or mental health and related healthcare services.

We are required to adhere to the terms outlined in this Notice. However, we reserve the right to revise the Notice at any time. Any changes will apply to all PHI we maintain. You can request a revised version by contacting our Privacy Officer.

1. Uses and Disclosures of Protected Health Information

Your PHI may be used or disclosed by behavior analysts, behavior technicians, office staff, and others involved in your care for the following purposes:

Treatment: To provide, coordinate, or manage healthcare services, including sharing information with third-party providers involved in your care.
- Example: Disclosing your PHI to a pharmacy to fulfill a prescription or to a home healthcare agency delivering care in your home.
- Sharing information with other physicians for consultations or ongoing care.
- Disclosing PHI to outside treatment providers as necessary for their treatment activities.
Payment: To obtain reimbursement for healthcare services, determine coverage, or submit claims to your health insurance provider.
Healthcare Operations: To support day-to-day business operations essential to delivering quality care.

Disclosures of PHI may be made orally, in writing, or via facsimile, in compliance with applicable laws. Unless otherwise authorized by you or permitted under HIPAA and Florida law, your PHI will not be disclosed for any other purposes.

This updated version emphasizes clarity, legal compliance, and patient understanding while preserving essential details.

Payment

Your protected health information (PHI) may be used and disclosed as necessary to obtain payment for healthcare services provided by us or another provider. These activities can include:

Determining your eligibility or coverage for insurance benefits.
Reviewing services provided to assess medical necessity.
Conducting utilization reviews required by your health plan.

Example: Obtaining approval for a hospital stay may require disclosing relevant PHI to your health plan for admission authorization.

Health Care Operations

We may use or disclose your PHI to support essential business activities necessary to maintain high-quality care, including but not limited to:

Quality assessment and improvement activities.
Employee performance evaluations.
Accreditation, certification, licensing, or credentialing processes.
Training and supervision of students.
Conducting or arranging business operations.
Fundraising activities.

We may share your PHI with third-party business associates performing services for our practice, such as billing or transcription. These partners are contractually obligated to protect your PHI.

Additionally, we may use or disclose your PHI for the following purposes:

Appointment Reminders: To remind you of upcoming appointments.
Information on Treatment Alternatives: To inform you about treatment options or health-related services that may interest you.
Fundraising Communications: To contact you regarding fundraising activities supported by our office. You may opt out of receiving such materials by contacting our office and requesting removal from our mailing list.

Other Permitted and Required Uses and Disclosures

Certain uses and disclosures of PHI may occur without your authorization or opportunity to consent, as authorized by federal privacy regulations. These situations include:

When Legally Required: We will disclose PHI when mandated by federal, state, or local law. Disclosures will be in compliance with legal requirements and limited to the relevant information necessary under the circumstances.

This version improves readability, maintains a professional tone, and ensures compliance with privacy regulations while preserving all essential information.

Public Health Disclosures

Public Health Activities: We may disclose your protected health information (PHI) to authorized public health authorities for purposes such as disease prevention or control, injury or disability management, or monitoring health threats.
Communicable Diseases: If authorized by law, we may notify individuals who have been exposed to a communicable disease or are at risk of spreading the condition.

Health Oversight

We may disclose your PHI to health oversight agencies for legally authorized activities such as audits, investigations, and inspections. These agencies may monitor healthcare systems, government programs, and compliance with civil rights laws.

Reporting Abuse or Neglect

We may disclose PHI to public health authorities authorized to receive reports of child abuse or neglect. Additionally, if we believe you are a victim of abuse, neglect, or domestic violence, we may share this information with the appropriate governmental entities, as permitted by federal and state laws.

Legal Proceedings

We may disclose PHI during judicial or administrative proceedings in response to:

Court or administrative orders
Subpoenas
Discovery requests
Other lawful processes (to the extent authorized by law)

Law Enforcement Purposes

We may disclose PHI for law enforcement purposes, provided legal requirements are met. These circumstances may include:

Complying with legal processes or as otherwise required by law.
Providing limited information for identification or location purposes.
Assisting with cases involving crime victims.
Reporting deaths suspected to be the result of criminal conduct.
Addressing crimes that occur on our premises.
Reporting information related to medical emergencies likely resulting from criminal activity.

Research

We may disclose PHI to researchers when their studies have been reviewed and approved by an institutional review board. These boards ensure that protocols are in place to protect the privacy and confidentiality of your PHI.

Criminal Activity

In accordance with applicable federal and state laws, we may disclose PHI when necessary to:

Prevent or reduce serious threats to public or individual safety.
Assist law enforcement in identifying or apprehending individuals involved in criminal activities.

Military Activity and National Security

We may disclose your protected health information (PHI) under the following conditions when permitted by law:

Military Command: To appropriate military command authorities for activities deemed necessary to ensure mission readiness or safety.
Veterans Benefits: For determination of eligibility for benefits by the Department of Veterans Affairs.
Foreign Military Services: To foreign military authorities if you are a member of their services.
National Security and Intelligence: To authorized federal officials for lawful intelligence, counterintelligence, and protective services involving national security concerns, including protection of the President and other officials as legally required.

Workers’ Compensation

Your PHI may be disclosed as authorized by and necessary to comply with workers’ compensation laws or similar legally established programs designed to address work-related injuries or illnesses.

Uses and Disclosures Requiring Written Authorization

We will only use or disclose your PHI for purposes not covered by this notice with your written authorization. You may revoke your authorization at any time in writing. Please note that:

Effect of Revocation: The revocation will not affect disclosures made before we received your written revocation.
Scope of Revocation: We will no longer use or disclose your PHI for purposes covered by the revoked authorization unless otherwise permitted by law.

Uses and Disclosures Requiring Your Agreement or Objection

In certain situations, we may use or disclose your PHI after providing you with an opportunity to agree or object:

Involvement in Your Care or Payment

Unless you object, we may share your PHI with individuals involved in your care or payment for care, such as:

Family members
Close friends
Other individuals you identify

If you are unable to agree or object, we may exercise professional judgment to determine whether sharing this information is in your best interest.

Notifications

We may disclose your PHI to notify or assist in notifying a family member, personal representative, or other responsible individual about your location, general condition, or death.

Disaster Relief Efforts

Your PHI may be disclosed to authorized public or private entities to assist in disaster relief efforts. These disclosures help coordinate communications with family or others involved in your care.

2. Your Rights

Below is a summary of your rights regarding your protected health information (PHI) and guidance on how to exercise them.

Right to Inspect and Copy

You may inspect and obtain a copy of your PHI, including medical and billing records, as long as we maintain them. This right allows you access to records used by your physician and practice for decision-making about your care.

Request Process: Submit a written request to our office.
Copy Fees: A reasonable fee may be charged for copies as permitted by law.
Exceptions: Federal law restricts access to certain records, including:
- Psychotherapy notes
- Information compiled in anticipation of legal proceedings
- Laboratory results subject to legal restrictions
Reviewable Denials: In some cases, you may request a review of a denied access decision. Contact our office for assistance.

Right to Request Restrictions

You may request limitations on how we use or disclose your PHI for treatment, payment, or health care operations. You may also request restrictions on disclosures to family members or friends involved in your care.

Request Process: Specify in writing the restriction you are requesting and to whom it applies.
Practice Response: While we will review your request, we are not obligated to agree.
Emergency Treatment Exception: If a restriction is agreed upon, we may still use or disclose your PHI to provide emergency care if necessary.

Right to Confidential Communications

You can request that we communicate with you through alternative means or at an alternative location to ensure privacy.

Request Process: Submit your request in writing, including any payment instructions or preferred contact methods.
No Explanation Required: We will not ask for the reason behind your request.

Right to Request Amendments

You may request corrections or updates to your PHI in our designated records if you believe information is inaccurate or incomplete.

Request Process: Submit a written request to amend your PHI.
Denials: In certain situations, we may deny your request.
Disagreement Statement: If denied, you may submit a statement of disagreement, and we may issue a rebuttal. You will receive a copy of any rebuttal.

For additional information or assistance regarding your rights, please contact our office.

Right to an Accounting of Disclosures

You have the right to receive a detailed account of certain disclosures of your protected health information (PHI) that we have made, if applicable. This right pertains to disclosures for purposes other than treatment, payment, or healthcare operations.

Exclusions: This accounting does not include disclosures we made:
- With your written authorization
- For a facility directory
- To family members or friends involved in your care
- For notification purposes
- For national security or intelligence purposes
- To law enforcement or correctional facilities (as provided in the Privacy Rule)
- As part of a limited data set
Disclosure Period: You are entitled to an accounting of disclosures made after March 1, 2017.
Exceptions and Limitations: The right to receive an accounting is subject to certain restrictions.

Right to Receive a Paper Copy of the Notice

You have the right to obtain a paper copy of this Notice of Privacy Practices, even if you have agreed to receive it electronically. Please contact our office to request a paper copy.

3. Complaints

If you believe your privacy rights have been violated, you have the right to file a complaint:

Internal Complaints: You may file a complaint with our office by notifying us of the issue.
External Complaints: You may also file a complaint with the Secretary of Health and Human Services.
Non-Retaliation: We will not retaliate against you for filing a complaint.

4. Effective Date

This Notice of Privacy Practices is effective as of 08/20/2022.